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Guides To Taking Quality Samples

1. Sample collection.

A standardised approach to sampling and laboratory testing is essential when comparing patient results collected at different occasions and appropriate sampling techniques can minimise both costs and patient discomfort by reducing the need for repeat tests.
In the dog and cat blood is frequently collected from either the jugular or cephalic vein and there are advantages to both sites (see below) although jugular venepuncture is preferred by CTDS.

Jugular venepuncture Cephalic venepuncture
Shorter collection time Longer collection time can lead to the initiation of clotting process
Larger volume of blood Smaller blood volume available
Can use a larger bore needle and reduce the risk of haemolysis Often requires a smaller bore needle and increased risk of haemolysis
Considered a more "difficult technique" and needs more practice Vein used commonly and therefore more familiar
Leaves cephalic vein available for other treatment  

2. Patient preparation and sample quality.

  • Stress can affect laboratory results, most commonly causing leucocytosis in young cats and hyperglycaemia in both cats and dogs.
  • Sampling should preferably be performed prior to drug administration including therapy, when this is not possible the drug treatment should be included in the clinical history.
  • Fasting - as a general rule an 8-12 hour fast is preferred (except in neonatal patients where this is not advisable) prior to biochemistry and haematology profiling (N.B. - fasting is not necessary prior to Total T4 (Thyroxine) assays at CTDS - please contact the lab if you are unsure as to which assays are affected and which are not).
  • Lipaemia is the milky opacity that occurs when triglyceride levels are particularly high, most commonly occurs in samples collected 2-6 hours post feed although in patients with endocrine disease these levels may persist for longer. Although as a general rule we don't recommend that you submit lipaemic samples we appreciate that in certain cases and disease conditions you have no option. At CTDS we grade the lipaemia as either mild (+), moderate (++) or marked (+++) dependant on the triglyceride content and attempt to remove the lipid by a series of -70 C freeze/thaw and rapid centrifugation techniques.
  • Lipaemia affects many biochemistry tests and also can also affect automated haematology counts. Lipaemic samples are also more likely to become haemolysed upon standing so serum separation at the time of sampling is even more critical in these cases. Generally a larger sample volume is required for lipaemic samples since a) they give a smaller serum yield b) some serum is lost by freeze/spinning and c) analytical methods often involve reruns and dilutions to generate results.
  • Haemolysis is the red discolouration of serum / plasma caused by the leakage of haemoglobin from red cells. It can affect some biochemistry tests and may be caused by poor sample techniques or a failure to separate the serum/plasma prior posting or storage.

    Common causes of haemolysis
    Vigorous shaking of samples
    Exposure of samples (unseparated) to excessive temperatures
    Use of fine gauge needles during venepuncture and / or failure to remove needle prior to ejecting the sample into the sample tubes
    Excessive pressure on the syringe plunger during sample collection
    Haemolytic anaemia's
    Failure to separate serum or plasma from the red cells prior to postage or storage (see serum gel tubes below)

3. Serum samples.

Serum Gel TubesAs a general rule serum samples should be submitted for all profiles and screens as well as endocrinology, biochemistry, drug monitoring and most serological tests. Serum is the fluid part of blood that remains when it has been allowed to clot.
In healthy animals serum should be clear and a pale yellow, straw colour (3)although horses and reptiles may have yellow serum - "icteric" - as a norm. When red blood cells remain in contact with the serum, autolysis occurs and intracellular contents leak into the serum. This can affect biochemistry analysis and induce erroneous results, eventually the red cells may lyse causing haemolysis (2). While many tests are affected by haemolysis, potassium, total bilirubin and phosphorous are most affected. We recommend the use of serum gel tubes since, after centrifugation, the gel forms an impermeable barrier between the red cells and the serum and thus helps prevent leakage of intracellular material into the serum. If separated correctly there is no need to decant the serum further.

Protocol:

  1. Take blood sample and fill the labeled gel tube slowly - having first removed the needle from the syringe.
  2.  Allow the blood to clot for approximately 30 minutes (1 hour for equines and exotics).
  3. Centrifuge the tube at high speed (1500g or 3000 rpm) for 5-10 minutes ensuring that after centrifugation the gel has formed a clear barrier between the cells and the serum (3). (If this has not happened then recentrifuge, as the most likely cause of this is that the blood had not fully clotted prior to centrifugation).
  4. Submit the serum tubes with request and any other tubes to CTDS.

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1. Sample Collection and Preparation Struvite Crystals

Catheterisation – animals may require sedation prior to catheterisation although there is minimal risk of contamination using this technique. The catheter is slowly passed up the urethra and gently into the bladder and urine is collected aseptically as it flows out of the catheter into a sterile universal container.

Cystocentesis – this method minimise's the risk of contamination. A needle is inserted into the bladder through the ventral wall and enables the removal of urine by aspiration. The method reduces the risk of contamination of the urine sample with bacteria, cells and debris from the lower urogenital tract, although there is a risk of mild haemorrhage with this procedure.

Free flow mid stream urine samples - Urine may be voided naturally or by the application of gentle pressure to the patient’s bladder, although manual expression of the bladder should not be performed where there is suspicion of urethral obstruction. There is some risk of contamination although most debris should be flushed away by the initial flow of urine. Mid stream samples are more representative of the urine in the bladder as the initially passed urine may contain mucoid material from other parts of the urogential tract.

Plain sample – urine should be collected into a sterile, clean, dry universal container. This sample should be used for sediment examination, urine chemistries and the measurement of specific gravity.

Boric acid sample – this is the preferred sample for culture since the numbers of bacteria present at the time of sampling remain static in the boric acid until the sample reaches the laboratory for testing.

2. Boric Acid Tubes

Boric acid is used as a preservative in urine samples and prevents the overgrowth of bacteria in urine samples submitted for culture and sensitivity. These should be used when submitting urine samples for culture and sensitivity. They should not be used for labstix and microscopy or cytology – in these cases a plain urine sample should be submitted also.

The Boric Acid Urine Tubes supplied by CTDS are smaller than the 25 ml universal tubes you have probably traditionally been used to. Traditional boric acid tubes are primarily manufactured for the human industry and contain enough boric acid (0.36gram) to prepare 25-30 ml of fresh urine. In most veterinary cases, especially for feline samples, it is very difficult to obtain this volume of urine so the effect is that the urine sample is taken into excess boric acid. Excess levels of boric acid may inhibit bacteria in the urine and can lead to false negative results in urine culture results. To ensure that the correct ratio of boric acid to urine is achieved please fill the CTDS 5ml Boric acid tubes to around ¾ (i.e. to the fill line) full if possible.

3. CTDS Test requirements

Microbiology Request Code Sample Requirements

Urine analysis including culture* & P:Cr

M2

>1ml Plain Urine and 4 ml Urine in Boric Acid

Urine analysis including P:Cr ratio

M13

>1ml Plain Urine and 4ml Urine in Boric Acid

Urine analysis partial (labstix/microscopy)
M13P
Plain Urine

Urine cytology

C6

>1ml Plain Urine and Air dried smear of urine sediment

Aerobic culture* (only)

M7

Charcoal Swab and/or 4ml Urine in Boric Acid

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1. Sample Collection

The following information regarding sampling techniques enables us to give you the most accurate result for animals with skin, parasite and abscess conditions.

a. Skin scrapes

A sterile scalpel blade should be scraped across the skin until oozing of the wound occurs. The blade should be held perpendicular to the skin and the average area to be scraped should be 6 to 8cm. The depth of the scrape depends upon the location and typical location of the parasite in question. When scraping for tunnel living parasites e.g. Demodex species, a deep skin scrape to the level of slight capilliary bleeding should be taken. For surface dwelling mites e.g. Cheyletiella or Chorioptes sp., the skin is scraped superficially to collect scales and crusts.
The use of oil hinders microscopic examination and should preferably not be used or be used as sparingly as possible. Samples should be submitted in a sterile container (such as a universal) and the used blade should be included. This is used for microscopic parasite examination and microbiology cultures.

b. Plucked hairs

The area to be examined should be cleaned gently with an alcohol wipe to help exclude saprophytic fungi and the hairs should be plucked from the edge of the lesion. Hairs should be plucked in the direction of hair growth and individual hairs, including the root, should be sampled. The plucked hairs should be submitted in a sterile universal container or envelope (not a plastic bag).
These are used for microscopic skin parasite examination and culture for Dermatophytes.

c. Swabs for microbiology

A swab in transport medium should be used. This can be cultured for micro-organisms and Malassezia (if relevant). If abscesses are to be examined, the skin should be wiped with an alcohol wipe and allowed to dry and some of the contents expelled onto a sterile swab.

Punch biopsies may be sent for culture. These should be submitted dry or in sterile saline – NOT FORMALIN.

d. Sellotape

The use of sellotape impressions is not beneficial, a scrape or pluck is far more useful.

2. CTDS Test requirements

Microbiology Request Code Sample Requirements

Dermatophyte (fungal) culture

D2

Plucked hairs

Skin scrape (microscopy) + fungal culture

D4

Skin scrape + plucked hairs
Skin scrape (microscopy) + fungal culture + bacteriology*
D3
Skin scrape, plucked hairs + swab

Skin scrape (microscopy only)

D1

Skin scrape

* culture includes identification and sensitivity of microorganisms.

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Contact Telephone 0113 287 0175 / 6259 Fax 0113 286 5127 Out of hours call 07881 711924 Email info@ctdslab.co.uk